Vireo 4.0 Official Release

Texas Digital Library (TDL) is pleased to announce that the ‘Release Candidate’ has been dropped from the open source release of Vireo 4.0. Vireo 4.0 development is complete and TDL is piloting migration from Vireo 3.0 with two of its member institutions this fall. TDL will share information about those migrations in early 2020.

Vireo 4.0 development is managed in the Vireo Github and its features are described in the Vireo user documentation.  The documentation is being expanded and edited over the next few months, and training videos will also be available soon.

Available now — Vireo 4.0 Open Source Pre-Release

Texas Digital Library (TDL) is pleased to announce the open source release of Vireo 4.0. TDL will host a webinar in August to demonstrate and discuss the new features in Vireo 4.0.

Vireo 4.0 development is managed in the Vireo Github and its features are described in the Vireo user documentation.  The documentation is being expanded and edited over the next few months, and training videos will also be available soon.

Features of note

  • Customizable submission workflows
  • Controlled vocabularies
  • Improved metadata based on the TDL Metadata Working Group’s report and updated guidelines for ETDs
  • Enhanced field control for filtering, flagging, and tracking

Try it out!



Report any issues and/or bugs you experience via:

About Vireo

Vireo is an online application developed and maintained by the Texas Digital Library (TDL), in collaboration with contributors from Texas A&M University Libraries, the Alkek Library at Texas State University, Texas Tech University Libraries, and Baylor University Libraries, along with other contributors from within the TDL and Vireo Open Source communities. The TDL sincerely thanks everyone who has participated in this process and looks forward to continuing and expanding the collaboration on future efforts, and we congratulate TDL’s head Vireo developer, Frank Smutniak, on his first official release!

More about Vireo for ETD Submission and Management:

Vireo Community Sprint 1 – Invitation to Participate – October 1-12, 2018

The Vireo User Group and the Texas Digital Library are proud to announce the first Vireo Community Sprint.

This fall, starting with a 2-week sprint from October 1-12, and continuing periodically with further sprints through the fall and spring, we hope that you will bring your development, documentation, testing and coaching skills to a virtually-connected sprint towards the Vireo 4 release.

Documentation is still evolving, but you’ll find information about our developing plans on the Confluence page here.

Some details:

  • We do not require your availability during the sprint weeks, but we hope you’ll clear your schedule enough to work on (ideally a few) tickets/tasks during the sprint. We ask that you estimate your availability in the form below.
  • You will be expected to manage your own work schedule, attend minimal meetings & report your on-going progress.
  • You will be expected to have some existing knowledge of Vireo concepts (on v3 or below) and a willingness to be proactive in learning any new Vireo 4 concepts. Resources will be available to you on the Confluence page.
  • You will be expected to be proactive in asking for help or asking questions if you get stuck. We will provide several support options and help will be available on Slack from Sprint Coaches (see Confluence page) and other participants. We also have a Bluejeans video conferencing room (Vireo Meeting Room) available for “face to face” discussions, screen sharing and/or pair programming.
  • Technology/skills Prerequisites for Vireo 4 development:
    • UI:  angular.js (not the new angular)
    • Backend: Java, spring-boot & JPA/Hibernate on the backend

Note that Vireo is built using Texas A&M’s web application framework, Weaver: and

Please indicate your interest in this first Vireo Community Sprint by completing this very brief sign-up form:

Courtney C. Mumma, MAS/MLIS (she/her/hers)
Deputy Director, Texas Digital Library

Vireo 4 Public Demo #17

Greetings Vireo Users Group,

A public demo of the work done in sprint #25 is planned for Tuesday, August 1 at 2pm CDT. The work to be demonstrated includes several small changes to emulate Vireo 3 and a few bug fixes.

Participation details for public demo of Vireo 4 development

Date: Tuesday, August 1, 2017
Time: 2:00 CST

You may join us for the demonstration by calling:

Passcode: 555638#

And you may view the screen share presentation at:
Please log in as a Guest and supply your name and institution

Our thanks go out to the development team from Texas A&M for their contributions in the planning, design, and execution of the development of Vireo 4.

I hope you can join us.

Stephanie Larrison
Co-Chair, VUG Steering Committee
Texas State University


Notes from VUG Meeting and Next Demo

Dear Vireo Users Group,

A Users Group meeting was held at the Texas Conference on Digital Libraries (Austin, TX. May 23-25, 2017), and Vireo developer, James Creel, gave a presentation entitled “An Update on Development of the Vireo 4.X ETD Submission and Management System.” I would like to share my notes from these two sessions for those who were not able to attend.

First, the question on everyone’s mind is “When can I get my hands on Vireo 4?” If you or someone at your institution has the skills, the answer is NOW. The code for Vireo is at and is updated regularly as development progresses.

For those who can’t go it alone, we are shooting for a beta release by the end of August that will be ‘feature frozen’, meaning only bugs and critical issues will be fixed. An instance will be set up for everyone to test and begin learning how the new version works.

Several very specific questions were asked about the functionality of Vireo as well. Now would be a good time to ask if you, too, have an assumption or question about what Vireo 4 will do.

I would like to take a moment to clarify what ‘custom workflows’ means and does not mean in Vireo 4.

Workflows are primarily about the fields the student is asked to fill or answer during a submission. The fields and order they are presented to the student can be customized either by degree type, college, degree level, or any other category you choose that should allow separate workflows.

There are some settings that are still at the institution level and are not part of workflows. They include dates Vireo is open/closed to submissions; dis/allowing multiple submissions; theme and style sheets (aka look and feel); embargo types; graduation months; custom actions; and access permissions (Administrator, manager, reviewer) to name a few.

If you have a question about whether a particular setting is at the institution level or part of custom workflows, please ask on the listserv and I will do my best to answer it.

Finally, a workshop “Introducing the Weaver Framework: The Technology behind Vireo 4” was also held at Texas Conference on Digital Libraries and led by Jeremy Huff of Texas A&M. We are grateful to the technical staff at Baylor University who attended the workshop in preparation for assisting in the final stages of Vireo 4 development.

Development is currently underway at Texas A&M University and the next public demonstration is scheduled for Tuesday, June 20th at 2pm CST. To join, call 1-877-820-7831 and enter passcode 555638#. You may view the screen share presentation at:

Thank you,

Stephanie Larrison
Co-chair, Vireo Users Group
Electronic Resources Librarian
Texas State University